Refiner provides a means of editing this data. This means you can add or remove terms, their definitions and so on. Note that Refiner can be accessed only through Browser.
Main Browser window
When entering a new term, activate Refiner by pressing the Refiner button.
Main Refiner window
Press the New Entry key in the Refiner window and you will see that System Quirk presents you with its in-built record format for entering terms:
Note that the dialogue box (the top line banner in the picture above) says Edit: Term. System Quirk is now ready for you to key in your New Term.
Example:
Suppose you have to enter the definition of the term Computer - a preferred term used in British English to denote 'an electronic machine that can be supplied with a program...'. This term belongs to the Information Technology domain and is a noun.
After keying-in the various fields in the record format - Entry, Language, Region, etc. - press the Save button on the bottom left hand corner of the Edit: Term dialog box. The Definition window will then appear (See pages 11 and 12).
The record format, once completed, should appear as below:
Edit: Term dialog box
Each field which has a dropdown symbol (¯ ) indicates that there are a number of alternatives provided by System Quirk.
Note that in the above record format there are a number of additional fields:
Yellow- partially validated term; validated by a native speaker but not yet by a domain expert;
Green - fully validated and ready to be used by end-users.
Terminologist: The name of
the terminologist entering the data
Entry Date: Date on which the term was entered. System Quirk enters the date automatically.
Modification Date: Not relevant for a new term, but relevant for subsequent usage.
Edit: Term dialog box with pull down menu of "region"
Using the terms PC and Computer as examples, you will note that the term PC is different from the term computer, but the definition is the same. You should, therefore, refer to the definition of the word - computer - entered earlier.
Make sure the word entered in "definition" is the same word as in "entry", unless you are entering a synonym which has the same definition as a term you entered beforehand.
You can change the Language, Region, Term Status, Word Class, Domain, Gender, Validation and Terminologist according to the term you enter. Most of these can be changed by selecting the required item from a pull down list. The entry date and modification date will update automatically.
Press the Save button from the Edit: Term window.
The Definition window will then appear. Do not change the entry - just type in the definition, definition source, terminologist (or use cut and paste) and choose the required value for validation.
Edit: Definition dialog box
Press the Save button from the Edit: Definition window.
When the windows disappear, the entry in Browser will show your new term.
Browser window with new term
View Entry shows the term status, word class, domain, gender, definition, validation and context.
If you want to view the definition, for instance, you highlight the definition in the Browser window and change "term" into "definition" in the pull down menu of Type. Then press View Selection.
Reactivate Refiner by clicking on it or by pressing the Refiner button, because it 'hides' behind Browser, when using the Browser.
You can then press Edit Selection in the Refiner window and make any necessary changes.
Before entering any new terms, do not forget to change the "definition" in Type back into "term".
Key: A unique number which is automatically generated for each entry in a given term bank. For retrieval, the user types in the key of the entry to be retrieved then presses the View Entry button (or hits [RETURN]).
Type refers to the type of Entry.
The following types are supported in the default term bank supplied with
Browser/Refiner:
| Type | Description |
| term | words or phrases |
| concept | creating a concept to which terms can be linked (Computer-> hard disk, mouse) |
| domain | the domain to which the term belongs |
| source | references of source documents containing entries |
| definition | the definition of a term |
| elaboration | a contextual example of a term in use |
Language displays the language of the current entry or the entry to be retrieved.
If Jump is 'checked', double-clicking on a field or value in the Browser will make the selected value the current entry and update the Browser accordingly. Leaving Jump unchecked produces a new window for each value selected.
If Empties is 'checked', all data
related to the term is displayed in the Browser,
even those data fields which are empty (i.e., they have no value).
Browser window with pull down menu of Type
Refiner displays the Refiner tool bar.
View Entry displays fieldsfieldsDefault for the requested term. The user may select which term fields are to be displayed by pressing the Fields button and selecting those required.
If the selected fieldfieldsDefault is an attribute of a 'term' type, Zoom displays a secondary window containing the term fields associated with the entry. If the field selected contains an entry of a type other than 'term', Zoom displays a secondary window containing the fields relevant to the selected type: source fields, domain fields, definition fields or elaboration fields.
If the selected field contains an entry of the type 'term', View Selection makes the selected entry the current entry and updates the Browser to show the new entry's fields.
The Copy button copies the highlighted region of the Browser onto the clipboard.
To view a history of entries browsed/refined during the current session, the user must press the Previous button. Each entry is displayed with grammatical and gender information to help in the selection.
The Filter button displays the filter floating toolbar.
The Fields button allows the user to choose which fields are displayed in the Browser.
Setup starts the System
Quirk Setup, showing the current lexica, user and password information
and allows these to be changed.
| Wildcard | Description | Example | Matches |
| * | Any number of letters | comput* | compute, computes, computer, computers, computing |
| % | Any one letter | comput%%% | computers, computing |
New entry allows you to enter new terms.
Edit selection allows you to change the selected.
View guidelines shows you the guidelines for entering data in a term bank.
Close hides the Refiner toolbar.
Refiner window
| Field | Description |
| Entry | The term |
| Language | The language of the term |
| Region | The region of the language of the term |
| Term Status | The status of the term |
| Word Class | The grammatical word class of the term |
| Definition | The definition of the word |
| Gender | The term's gender |
| Validation | Whether the term has been validated |
| Terminologist | The terminologist who added the term |
| Entry Date | The date the term was added |
| Modification Date | The date the term was last modified |
Edit: Term dialog box
| Field | Description |
| Entry | A label for the definition |
| Definition | The definition |
| Definition Source | The source reference of the definition |
| Validation | Whether the definition has been validated |
| Terminologist | The terminologist who added the definition |
| Entry Date | The date the definition was added |
| Modification Date | The date the definition was last modified |
Edit Definition dialog box
| Field | Description |
| Entry | The domain |
| Parent Domain | The parent domain |
Edit Domain dialog box
| Field | Description |
| Entry | The elaboration |
| Elaboration | The elaboration text |
| Elaboration Type | The type of elaboration |
| Elaboration Source | The source reference for the elaboration |
| Validation | Whether the elaboration has been validated |
| Terminologist | The terminologist who added the elaboration |
| Entry Date | The date the elaboration was added |
| Modification Date | The date the elaboration was last modified |
Edit Elaboration dialog box
Filter dialog box
Filter Dialog Box with pull down menu
Display results: shows you all terms you have saved in your term bank in a Choose One window.
File of results: press this button and a Save File As window appears. You then type in the file name you want to give to your terms and save it by pressing OK.
Print - default printer: allows you to print the item you have added by pressing Add Item.
Count number of matches: gives you the number of terms that match the constraints you made by checking check boxes in Add Item.
Export to file: gives you a Save File As window, you can save the terms or other information you found by using Add Item to a file.
Full export: Same, but this time it also saves the definition etc., not just the term.
Import from file: This facility is, as yet, unavailable. It will be implemented in a future version of Browser.
Clear: will remove all constraints set.
Add Item: Most of the options above give a dialog box saying: All Entries? If you just want one or a few, press Add Item, otherwise just press OK.
A Choose One dialog box appears.
Choose One dialog box
When you select one of the items and press OK, another window appears.
Filter: term window
In this window you can:
Filter: term window with pull down menu
Press the OK button and then pressDo Action.
Do Action: allows the chosen value from the pull down menu to take effect.
Close: closes the Filter.
OK closes the fields dialog box and refreshes the Browser displaying the selected fields for the term.
Cancel closes the fields dialog box without making any changes.
All selects all available fields.
None de-selects all fields.
Save saves the selection for the next time Browser is used.
An example of a Lexicon Field Selection dialog box for 'term':
Lexicon Field Selection dialog box for Term